Required documents for application from “Highly Skilled Professional　Visa”

Required documents for application from “Highly Skilled Professional　Visa”

We will guide you through the basic required documents for applying for a Permanent Resident permit (Permanent Resident) from the “Highly Skilled Professional Visa”. The required documents listed below are basic, and additional documents may be required depending on the applicant’s circumstances.

In many cases, specialized knowledge and experience are required to gather the necessary documents tailored to the applicant’s situation. Rather than spending a lot of effort and time and receiving undesired results, it is safer to consult a specialist (please feel free to contact our office and utilize our Free consultation).

The Special Exception for 10-Year Residency Requirements from the Highly Skilled Professional Visa is not limited to those who already hold the Highly Skilled Professional Visa. If an individual holds a different visa but meets the requirements, including the point criteria and other conditions for permanent residency, they may be eligible to apply for permanent residency under this special provision. In simple terms, even if the individual does not currently hold the Highly Skilled Professional Visa, they can apply for permanent residency if they had 70 points or more three years prior to the application and 80 points or more one year prior to the application.

In normal circumstances, when dependents become ‘Permanent Residents,’ their application is assumed to be approved, and the family can apply together as ‘Spouses or Dependents of Permanent Residents’ on the condition that they meet the requirements as ‘Special Permanent Resident’ status simultaneously. However, in the case of a permanent residency application utilizing the Highly Skilled Professional points system with a score of 80 or more, the applicant, who is a Highly Skilled Professional foreign national, may be granted permanent residency in as short as one year, and the family members in this category, with a similar short-term residency as the main applicant, are not granted permanent residency simultaneously. Instead, they are required to reside in Japan for several years. In summary, for a permanent residency application based on a score of 80 or more in the Highly Skilled Professional system, family members are not eligible to apply together.

 

Highly skilled professional visas have preferential treatment that Permanent Resident visas do not have. When deciding whether to change to Permanent Resident, we recommend that you carefully consider the advantages and disadvantages of the highly skilled professional visa and the Permanent Resident visa, depending on your individual life and situation.
Please refer to Difference between Permanent Resident visa and highly skilled professional 2

• People who have 70 points or more and have been residing in Japan for 3 years or more

*1 Please check the following precautions.
　・Please write in free form the reason why you need a Permanent Resident permit.
　・If written in a language other than Japanese, a translation is required.

*2 Please omit the personal number (My Number), but do not omit any other information.

*3 If you are self-employed, you must prove your occupation by yourself.

*4 If both the applicant and his or her spouse are unemployed, please state this in the explanation form (free format) and submit it.

*5 Please check the following precautions.
　・It is issued by the ward office, city hall, or government office of the municipality where you live.
　・As long as the certificate shows both your annual gross income and tax payment status (whether or not you paid taxes), either one is acceptable.
　・If certificates for the most recent three years are not issued at the ward office, city hall, or government office of your municipality, please submit certificates for the longest period issued.
　・If you have just arrived in Japan or have moved, and the certificate is not issued by your local ward office, city hall, or government office, please contact the nearest regional immigration office.

*6 Please check the following precautions.
　・If there is a period in the last three years in which resident tax was not specially collected (deducted from salary), please submit information for that period.
　・For those whose resident tax has been specially collected (deducted from their salary) for all of the past five years, the documents in (a) are not required. Please submit only the materials listed in A.
　・A copy of your web passbook screen (something that shows your transaction history) is acceptable. However, this is limited to items that have been printed in a way that cannot be modified (excel files etc. are not accepted).

*7 Please check the following precautions.
　・It is issued by the tax office that has jurisdiction over the place of residence. For more information, including the location of the tax office and how to make a claim, please check the National Tax Agency website.
　・The tax payment certificate (part 3) certifies that there are no unpaid taxes as of the certification date for the tax item for which you are seeking certification, so there is no need to specify the target period.
　・Please submit tax payment certificates for all 5 tax items.

*8 A copy of your web passbook screen (something that shows your transaction history) is also acceptable. However, it must be printed without any modification (excel files etc. are not accepted).

*9 Please check the following precautions.
　・For documents that include your Basic Pension Number, please make sure that the Basic Pension Number cannot be restored, such as by blacking out the part of the number, before submitting.
　・If you are enrolled in a pension other than the national pension (employee’s pension, etc.), please submit the documents in A or B.
　・If you have been enrolled in the National Pension System for the past two years, please submit the documents listed in (c) in addition to the documents in (a) or (b).
　・If you have continued to participate in the National Pension for the past two years, please submit the documents listed in (c). If it is difficult to submit the documents in (c) for the most recent two years (24 months), please submit a statement stating the reason and the materials in (a) or (b).

*10 Please check the following precautions.
　・For those who have received the Nenkin Regular Mail in a sealed letter from the Japan Pension Service (35th, 45th, and 59th birthday month), please be sure to check the “○Nenkin Regular Mail” in the

of the enclosed documents. Please submit all documents listed in the box provided in the “Please confirm” column.　・Although there is a postcard-style regular mail sent every year, it cannot be used as a submission document as it is not possible to check all the periods.　・You can apply for the “Nenkin regular mail” (displaying pension record information for the entire period) by contacting the contact information of the Japan Pension Service. (It will take about a month).

*11 Please check the following precautions.
　・Please note that “Nenkin Net” only supports Japanese and does not support foreign languages.
　・You can register on Nenkin Net from Japan Pension Service Homepage. Please note that the registration process takes up to 5 business days.
　・For those who have been insured by the National Pension in the last two years at the time of application, the “National Pension Record (payment status for each month)” can be found in the “Monthly Pension Record”. Please also submit the printed screen.

*12 Please check the following precautions.
　・If you have been enrolled in the National Pension Plan in the last two years, please submit all receipts (copies) for that period. If you have difficulty submitting your application, please submit a written statement stating the reason.
　・If you have been enrolled in the National Pension for the entire period of the last two years and can submit a copy of your National Pension Insurance premium receipt (copy) for the last two years (24 months), please submit the materials in A or B. There is no need to submit it.

*13 When submitting documents (including copies) that have the insurer’s number and insured person’s symbol/number written on them, please make sure that the insurer’s number and insured person’s symbol/number cannot be restored, such as by blacking out the part of the number, before submitting.

*14 Please check the following precautions.
　・If you are currently enrolled in health insurance, please submit it.
　・If you have continued to enroll in health insurance for the past two years, documents A to E are not required.

*15 Please submit if you are currently enrolled in National Health Insurance.

*16 If you have been enrolled in National Health Insurance within the past two years, please submit.

*17 If you have been enrolled in National Health Insurance for the past two years, please submit all receipts (copies) for that period. If you have difficulty submitting your application, please submit a written statement stating the reason.

*18 If the business is covered by a health insurance association and it is difficult to provide the insurance premium receipt (copy) in (a), the social insurance premium payment certificate or social insurance premium in (b) issued by the Japan Pension Service will be provided. In addition to the payment confirmation (application) form, please submit documents certifying the payment status of health insurance premiums managed by the health insurance society issued by the health insurance society in your jurisdiction.

*19 Records (copy) of all receipts for the entire duration during which the applicant (business owner) has been engaged as a business owner in the last two years. If receipts for any period within this timeframe cannot be provided, please submit (b)

*20 Please get more information regarding the application form and application method from Japan Pension Service Homepage.

*21 Please calculate the points earned three years before applying for Permanent Resident based on the current point calculation table. However, in addition to ⑨, please also submit a point calculation table for highly skilled professionals as of 3 years ago and a document that shows the items that were eligible for points at that time, and calculate the points for highly skilled professionals as of 3 years ago. This does not apply if you can prove that you had a score of 70 or more at the time by calculating based on the table.

*22 Please check the following precautions.
・Please submit documents that confirm that the total points are 70 or more. It is not necessary to submit proof of all applicable items.
・Basic examples of proof materials are listed in the highly skilled professional point calculation table (This page).

*23 You can request to issue the registration certificate online from Legal Affairs Bureau HP.online from here.

*24 If you are unable to present your passport or certificate of residence status, please submit a written statement stating the reason.

*25 If a person other than the applicant is applying for permanent resident on behalf of the said applicant, please ensure that the person brings a copy of the applicant’s residence card when visiting the office. Additionally, individuals who have been granted Permission to Engage in Activity Other Than That Permitted under the Status of Residence Previously Granted should also present the relevant permission document.

• People who have 80 points or more and have been residing in Japan for more than 1 year

*1 Please check the following precautions.
　・Please write in free form the reason why you need a Permanent Resident permit.
　・If written in a language other than Japanese, a translation is required.

*2 Please omit the personal number (My Number), but do not omit any other information.

*3 If you are self-employed, you must prove your occupation by yourself.

*4 If both the applicant and his or her spouse are unemployed, please state this in the explanation form (free format) and submit it.

*5 Please check the following precautions.
　・It is issued by the ward office, city hall, or government office of the municipality where you live.
　・As long as the certificate shows both your annual gross income and tax payment status (whether or not you paid taxes), either one is acceptable.
　・If certificates for the most recent three years are not issued at the ward office, city hall, or government office of your municipality, please submit certificates for the longest period issued.
　・If you have just arrived in Japan or have moved, and the certificate is not issued by your local ward office, city hall, or government office, please contact the nearest regional immigration office.

*6 Please check the following precautions.
　・If there is a period in the past year in which resident tax was not specially collected (deducted from salary), please submit information for that period.
　・For those whose resident tax has been specially collected (deducted from their salary) for all of the past five years, the documents in (a) are not required. Please submit only the materials listed in A.
　・A copy of your web passbook screen (something that shows your transaction history) is acceptable. However, this is limited to items that have been printed in a way that cannot be modified (excel files etc. are not accepted).

*7 Please check the following precautions.
　・It is issued by the tax office that has jurisdiction over the place of residence. For more information, including the location of the tax office and how to make a claim, please check the National Tax Agency website.
　・The tax payment certificate (part 3) certifies that there are no unpaid taxes as of the certification date for the tax item for which you are seeking certification, so there is no need to specify the target period.
　・Please submit tax payment certificates for all 5 taxes.

*8 A copy of your web passbook screen (something that shows your transaction history) is also acceptable. However, it must be printed without any modification (excel files etc. are not accepted).

*9 Please check the following precautions.
　・For documents that include your Basic Pension Number, please make sure that the Basic Pension Number cannot be restored, such as by blacking out the part of the number, before submitting.
　・If you are enrolled in a pension other than the national pension (employee’s pension, etc.), please submit the documents in A or B.
　・If you have been enrolled in the National Pension System within the past year, in addition to the documents in A or B, please also submit the documents in C.
　・If you have continued to participate in the National Pension for the past two years, please submit the documents listed in (c). If it is difficult to submit the documents in (c) for the most recent two years (24 months), please submit a statement stating the reason and the materials in (a) or (b).

*10 Please check the following precautions.
　・For those who have received the Nenkin Regular Mail in a sealed letter from the Japan Pension Service (35th, 45th, and 59th birthday month), please be sure to check the “○Nenkin Regular Mail” in the

of the enclosed documents. Please submit all documents listed in the box provided in the “Please confirm” column.　・Although there is a postcard-style regular mail sent every year, it cannot be used as a submission document as it is not possible to check all the periods.　・You can apply for the “Nenkin regular mail” (displaying pension record information for the entire period) by contacting the contact information of the Japan Pension Service. (It will take about a month).

*11 Please check the following precautions.
　・Please note that “Nenkin Net” only supports Japanese and does not support foreign languages.
　・You can register on Nenkin Net from Japan Pension Service Homepage. Please note that the registration process takes up to 5 business days.
　・If you have been insured by the National Pension in the past year at the time of application, please check the “National Pension Record (Monthly Payment Status)” in the “Monthly Pension Record”. Please also submit the printed screen.

*12 Please check the following precautions.
　・If you have been enrolled in the National Pension in the past year, please submit all receipts (copies) for that period. If you have difficulty submitting your application, please submit a written statement stating the reason.
　・If you have been enrolled in the National Pension for the entire period of the most recent year and can submit a copy of your National Pension Insurance premium receipt for the most recent year (12 months), please submit the materials in A or B. There is no need to submit it.

*13 When submitting documents (including copies) that have the insurer’s number and insured person’s symbol/number written on them, please make sure that the insurer’s number and insured person’s symbol/number cannot be restored, such as by blacking out the part of insurer’s number and insured person’s symbol/number.

*14 Please check the following precautions.
　・If you are currently enrolled in health insurance, please submit it.
　・If you have continued to enroll in health insurance for the entire past year, documents A to E are not required.

*15 Please submit if you are currently enrolled in National Health Insurance.

*16 If you have been enrolled in National Health Insurance within the past year, please submit.

*17 If you have been enrolled in National Health Insurance for a period within the past year, please submit all receipts (copies) for that period. If you have difficulty submitting your application, please submit a written statement stating the reason.

*18 If the business is covered by a health insurance association and it is difficult to provide the insurance premium receipt (copy) in (a), the social insurance premium payment certificate or social insurance premium in (b) issued by the Japan Pension Service will be provided. In addition to the payment confirmation (application) form, please submit documents certifying the payment status of health insurance premiums managed by the health insurance society issued by the health insurance society in your jurisdiction.

*19 Records (copy) of all receipts for the entire duration during which the applicant (business owner) has been engaged as a business owner in the last two years. If receipts for any period within this timeframe cannot be provided, please submit (b)

*20 Please get more information regarding the application form and application method from Japan Pension Service Homepage.

*21 You will be notified when you are recognized as a “Highly Skilled Foreign Professional” and receive a Certificate of Eligibility or permission to change your status of residence.

*22 Please calculate the points as of one year before applying for Permanent Resident based on the current point calculation table. However, in addition to ⑨, please also submit the highly skilled professional point calculation table as of one year ago and the items that were eligible for points at that time. This does not apply if you can prove that you had a score of 80 or more at the time by calculating based on the table.

*23 Please check the following precautions.
　・Please submit documents that confirm that the total points are 70 or more. It is not necessary to submit proof of all applicable items.
　・Basic examples of proof materials are listed in the highly skilled professional point calculation table (This page).

*24 The registration certificate is Legal Affairs Bureau HP You can request for issuance online from here.

*25 If you are unable to present your passport or certificate of residence status, please submit a written statement stating the reason.

*26 If a person other than the applicant is applying for permanent resident on behalf of the said applicant, please ensure that the person brings a copy of the applicant’s residence card when visiting the office. Additionally, individuals who have been granted Permission to Engage in Activity Other Than That Permitted under the Status of Residence Previously Granted should also present the relevant permission document.

“Application for Permanent Residence” (PDF・Excel), “Certificate of Guarantee” (PDF)・“Certificate of Guarantee (English)” (PDF), you can also download materials such as “Letter of Understanding” in each language, so please check them out.

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