Required documents for application from visas such as "Spouse of Japanese National" etc.

Required documents for application from visas such as “Spouse of Japanese National” etc.

We will guide you through the basic required documents for applying for a Permanent Resident permit (Permanent Resident). The required documents for applying for a Permanent Resident permit vary depending on the applicant’s current residence status,etc. Here, we will provide information on the documents required when applying for a Permanent Resident permit for those whose current residence status falls under the following.

・Spouses of Japanese nationals
・Spouses of Permanent resident
・Spouse of Special Permanent Resident
・Biological child or legally adopted child of Japanese national
・Biological child or legally adopted child of Permanent resident
・Biological child or legally adopted child of Special Permanent resident

Regardless of whether it is a visa category specifically designated as “spouse or equivalent of a Japanese national” or not, it is applicable in cases where the individual is the spouse, child, or adopted child of a Japanese citizen, permanent resident, or special permanent resident.

The required documents listed below are basic, and additional documents may be required depending on the applicant’s circumstances.

For the case of spouses, children, or adopted children of Japanese nationals, one notable feature is that the submission of a “Letter of Reason” is not mandatory.

This is likely because the desire for the spouse or child to obtain permanent residency for the sake of stable marital or family life is considered a natural inclination.
Of course, there is no issue if Japanese spouses or children choose to submit a Letter of reason for applying for permanent residency, and it may even enhance the likelihood of a favorable outcome. Submitting a letter of reason to summarize key points or provide additional information is a highly effective strategy, and we strongly recommend considering the submission of a letter of reasons when applying for permanent residency if possible.

Obtaining the appropriate documents tailored to the applicant’s situation usually requires specialized knowledge and experience. It is more reassuring to seek advice from professionals rather than invest significant effort and time only to receive undesired results. (Please feel free to make use of our office’s ” Free consultation “ service.)

In this case, the “guarantor” for the permanent residency application will generally be a “Japanese national,” “permanent resident,” or “special permanent resident.

※1 Please omit the personal number (My Number), but do not omit any other information.

※2 If you are self-employed, you will need to prove your occupation.

※3 If both the applicant and his or her spouse are unemployed, please state this in the explanation form (free format) and submit it.

※4 If you are a biological child of a Japanese national, Permanent Resident, or Special Permanent Resident, please submit documents for the most recent year.

※5 Please check the following precautions.
　・It is issued by the ward office, city hall, or government office of the municipality where you live.
　・As long as the certificate shows both your annual gross income and tax payment status (whether or not you paid taxes), either one is acceptable.
　・If certificates for the most recent three years are not issued at the ward office, city hall, or government office of your municipality, please submit certificates for the longest period issued.
　・If you have just arrived in Japan or have moved, and the certificate is not issued by your local ward office, city hall, or government office, please contact the nearest regional immigration office.

※6 Please check the following precautions.
　・If there is a period in the last three years in which resident tax was not specially collected (deducted from salary), please submit information for that period.
　・For those whose resident tax has been specially collected (deducted from their salary) for the past three years, the documents in (a) are not required. Please submit only the materials listed in A.
　・A copy of your web passbook screen (something that shows your transaction history) is acceptable. However, this is limited to items that have been printed in a way that cannot be modified (excel files etc. are not accepted).

※7 Please check the following precautions.
　・It is issued by the tax office that has jurisdiction over the place of residence. For more information, including the location of the tax office and how to make a claim, please check the National Tax Agency website.
　・The tax payment certificate (part 3) certifies that there are no unpaid taxes as of the certification date for the tax item for which you are seeking certification, so there is no need to specify the target period.
　・Please submit tax payment certificates for all 5 tax items.

※8 A copy of your web passbook screen (something that shows your transaction history) is also acceptable. However, it must be printed without any modification (excel files etc. are not accepted).

※9 Please check the following precautions.
　・For documents that include your Basic Pension Number, please make sure that the Basic Pension Number cannot be restored, such as by blacking out the part of the number, before submitting.
　・If you are enrolled in a pension other than the national pension (employee’s pension, etc.), please submit the documents in A or B.
　・If you have been enrolled in the National Pension System for the past two years, please submit the documents listed in (c) in addition to the documents in (a) or (b).
　・If you have continued to participate in the National Pension for the past two years, please submit the documents listed in (c). If it is difficult to submit the documents in (c) for the most recent two years (24 months), please submit a statement stating the reason and the materials in (a) or (b).

※10 Please check the following precautions
　・For those who have received the Nenkin Regular Mail in a sealed letter from the Japan Pension Service (35th, 45th, and 59th birthday month), please be sure to check the “○Nenkin Regular Mail” in the

※11 Please check the following precautions.
　・Please note that “Nenkin Net” only supports Japanese and does not support foreign languages.
　・You can register on Nenkin Net from Japan Pension Service Homepage. Please note that the registration process takes up to 5 business days.
　・For those who have been insured by the National Pension in the last two years at the time of application, the “National Pension Record (payment status for each month)” can be found in the “Monthly Pension Record”. Please also submit the printed screen.

※12 Please check the following precautions.
　・If you have been enrolled in the National Pension Plan in the last two years, please submit all receipts (copies) for that period. If you have difficulty submitting your application, please submit a written statement stating the reason.
　・If you have been enrolled in the National Pension for the entire period of the last two years and can submit a copy of your National Pension Insurance premium receipt (copy) for the last two years (24 months), there is no need to submit A or B.

※13 When submitting documents (including copies) that have the insurer’s number and insured person’s symbol/number written on them, please make sure that the insurer’s number and insured person’s symbol/number cannot be restored, such as by blacking out the part of insurer’s number and insured person’s symbol/number.

※14 Please check the following precautions.
　・If you are currently enrolled in health insurance, please submit it.
　・If you have continued to enroll in health insurance for the past two years, documents (b) to (d) are not required.

※15 Please submit if you are currently enrolled in National Health Insurance.

※16 If you have been enrolled in National Health Insurance within the past two years, please submit.

※17 If you have been enrolled in National Health Insurance for the past two years, please submit all receipts (copies) for that period. If you have difficulty submitting your application, please submit a written statement stating the reason.

※18 If the business is covered by a health insurance association and it is difficult to provide the insurance premium receipt (copy) in (a), in addition to the social insurance premium payment certificate or social insurance premium in (b) issued by the Japan Pension Service, document verifying the payment status of health insurance premiums under the jurisdiction of the health insurance association issued by the relevant health insurance union need to be provided.

※19 Records (copy) of all receipts for the entire duration during which the applicant (business owner) has been engaged as a business owner in the last two years. If receipts for any period within this timeframe cannot be provided, please submit (b)

※20 Please get more information regarding The application form and application method from Japan Pension Service Homepage.

※21 If you are unable to present your passport or certificate of residence status, please submit a written statement stating the reason.

※22 If a person other than the applicant is applying for permanent resident on behalf of the said applicant, please ensure that the person brings a copy of the applicant’s residence card when visiting the office. Additionally, individuals who have been granted Permission to Engage in Activity Other Than That Permitted under the Status of Residence Previously Granted should also present the relevant permission document.

※23 The guarantor usually needs to be your spouse.

※24 For individuals other than the applicant (please refer toThis pagefor those eligible to submit application documents) submitting the application documents, this is necessary to confirm they are eligible to do so. Additionally, even when someone other than the applicant is submitting the application documents, it is necessary to provide the applicant’s passport and residence card as specified in items 8 and 9.

You can also download documents such as the “Permanent residence permit application ” (PDF・Excel）, “Letter of guarantee” （PDF）, “Letter of guarantee (English)” （PDF）, “Letter of understanding” in various languages from the Immigration Services Agency of Japan’s website. Please check for further details.

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